Features
your team will love!
Automated activity-based time tracking takes away all the manual timesheet headaches for you and your team and at the same time captures more billable hours - what's not to love?
Features for successful managers
Say goodbye to manual timesheets and upgrade to fully automated activity-based time tracking.
Accurate timesheets
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Accurate data - on time, every time
Record more hours to boost revenue
Manual timesheets often miss hours because employees hate them, only do it once a week or never, and often forget about smaller tasks - we completely automate this process to find more billable hours.
No clock in/out, start/stop required
We automatically calculate time spent by collecting your team's work-related activity from the various tools they use while working, so there is no need for any manual action such as starting or stopping a timer.
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Create powerful customized reports
We calculate all our metrics at the most granular event level and then let you aggregate the data at any level of granularity — by team, client, industry, etc, using our dimensions or your own existing taxonomy.
Easy installation
One-click install for your entire team
With just a few clicks you can connect the tools your team is using to get work done and start to automatically and accurately calculate time spent for all your employees - no complex setup or configuration required, we do all the work for you.
No desktop software install required
We automatically calculate time spent by collecting work-related activity from your existing productivity platforms so there is no need for any software to be installed on employee machines.
Protect employee privacy at all times
We protect employee privacy by only analysing work related activity from platforms used while working. In addition, we only capture event metadata and do not store any sensitive information such as actual email texts.
Powerful reporting
Create powerful customized reports
We calculate all our metrics at the most granular event level and then let you aggregate the data at any level of granularity — by team, client, industry, etc, using our dimensions or your own existing taxonomy.
Use your own taxonomy in reports
When we collect your team's work activity from your various platforms, we also import your existing naming conventions such as teams, clients, folders, projects, etc so you can use them for reporting.
Never miss a thing with auto-insights
We will scan your data every week for interesting changes and anomalies, automatically create insights stories for your team and then share them with the most relevant team members.
Never miss a thing with auto-insights
Tribes.AI will scan your timesheets weekly and create insight stories for changes in team behaviour and work patterns. You can then easily share these stories with relevant employees to foster team engagement.
Analyze historic data
Identify historic trends from day one
Chart your data over time to identify major business trends impacting your clients and teams - and do so retrospectively with your historical data going back as much as 6 months as soon as you sign-up.
Find unbilled hours for last 6 months
We can go back in time and collect your team's work activity for the last 6 months to calculate how much time was spent on each client so you can reconcile your accounts in retrospect.
Link time to revenue
Find the biggest revenue drivers
Understand what clients are helping or harming revenue so you can prioritize resources more effectively and increase overall profitability using smart metrics such as effective hourly rates.
Set tangible and measurable goals
Setting effective KPIs is hard enough, but measuring them is even harder - what if revenue could be the single tangible team goal and contribution would be measured automatically?
Identify and recognize key talent
Find the teams and employees that really drive revenue for the business — not just the salespeople - so you can recognize their contribution, reward them adequately and retain them long-term.
Identify team productivity killers
Zoom down to event level to identify what activities and tasks your teams are spending time on and compare behaviour across different teams to find opportunities for process optimization.
Improve productivity
Identify team productivity killers
Zoom down to event level to identify what activities and tasks your teams are spending time on and compare behaviour across different teams to find opportunities for process optimization.
Determine the impact of meetings
Meetings can help get things done but they can also waste otherwise productive time - compare meeting behaviour across teams and clients to analyze their impact on time spent and revenue earned.
Stop wasting time on timesheets
Activity-based time tracking automatically calculates time spent for your team so they can focus on getting more work done and stop wasting productive time on filling-in timesheets.
Why should you switch?
Compare manual timesheets to fully automated activity-based time tracking for managers.
“This solves a big headache - employees hate filling in timesheets, finance hates chasing them and CEOs/CFOs hate incorrect data.”
OwNer, Management consulting, Sydney, 25 staff
Inaccurate time tracking?
Get activity-based timesheets.
One-click setup, no desktop installs.
Features for productive employees
Say goodbye to manual timesheets and upgrade to fully automated activity-based time tracking.
Never ever fill in another timesheet
Activity-based time tracking automatically calculates the time you spend working based on all the digital signals you produce on work platforms, so there is no need for manual timesheets anymore.
No clock in/out, start/stop required
We automatically calculate time spent by collecting your work-related activity from the various tools you use while working, so there is no need for any manual action such as starting or stopping a timer.
Get the recognition you deserve
Not only do we automatically calculate the time you spend working but we also link that time back to the revenue it generated for your company so you can see and get properly recognized for your contribution.
Maintain a healthy work life balance
Activity-based time tracking automatically calculates the time you spend working - at all times - including the occasional email or comment or meeting during off hours - which might be more than you think.
Your privacy is important to us
We protect your privacy by only analysing work-related activity from platforms used while working. We cannot read your emails, comments or files - private or work - nor do we track what you do online in your free time.
Why should you switch?
Compare manual timesheets to fully automated activity-based time tracking for employees.
“Our staff spend about 5% of their time on [manual] timesheets - that’s $50k per month or $600k per year in lost productivity right there.”
Senior Manager, IT Services, Sydney, 47 Staff
Painful manual timesheets?
Get activity-based time tracking
Data privacy & security
Data is integral to what we do, so protecting employee privacy and data security is of existential importance to us.
Data limited to work platforms
We can only see work-related activity from platforms used while working because we collect data through API integrations instead of much more invasive desktop tracking approaches.
Metadata stored only, never full text
We know when a work-related event happened and what kind of event it was, and even what client it was potentially linked to, but we don't know what the email or comment was about or what the content of a file is.
No desktop activity monitoring
We only collect relevant work-related activity from your existing productivity platforms using API integrations, so there is no need for employees to install any potentially invasive desktop tracking software.
Employees are in control
If companies choose to use our browser extension to capture work-related activity from online platforms we cannot otherwise integrate with, employees have the last word on what domains are tracked.
Sensitive data access strictly limited
Analysing employee activity without the necessary context could be misleading, which is why we limit access to individual-level data to the employee themselves and their immediate managers.
Client data never mixed
We never mix your company and employee data with data from other clients. Every single step of our data storage and processing pipeline is engineered to keep your data isolated and secure.
All data encrypted at rest
All data, as well as API secrets, are always encrypted at rest, so even in the unlikely event that someone could walk out of a hosting centre with a hard drive, your data would still be protected.
Choose your hosting location
If your business requires a specific physical hosting location to comply with local legislation, we can easily organize that for you. Our cloud hosting partner offers locations in most key countries around the world.
Secure Google Cloud hosting
Our entire platform including all data is hosted with a single, and arguably the most secure, hosting provider, the Google Cloud Platform, which supports the latest security standards (SOC 2, ISO-27001).
Integrate your team's
everyday tools
Missing billable hours?
Get accurate timesheets.
One-click setup, no desktop installs.
Frequently asked questions
Tribes.AI collects work related activity in the form of digital events produced by employees while they use your company's existing productivity platforms at work to automatically calculate time spent per employee, eliminate human error and find unbilled hours. In other words, we look at what employees work on and the digital events they generate as part of that - such as emails sent and received, meetings attended or files edited - and from that we automatically calculate how much time they spent and on what clients without the need for manual time entry or timesheets.
It doesn't matter, they don't have to use timers at all. At Tribes.AI, we automatically calculate time spent by collecting work related activity from your company's existing productivity platforms via API integrations so there is no need for any manual employee action such as starting or stopping a timer. Whether your employees are working during core working hours or burning the midnight oil, no matter where they are or what devices they are using we track every minute of it.
It doesn't matter, they don't have to record their time against clients at all. At Tribes.AI, we automatically calculate time spent by collecting work related activity from your company's existing productivity platforms via API integrations so there is no need for any manual employee action such as recording time against a specific client. If any work was performed on any client, no matter how small, we capture it. In fact this is how a lot of billable time is usually lost using manual timesheets because employees cannot remember exactly how they spent their time when they fill in their timesheets - but we do.
Yes, Tribes.AI automatically calculates time spent by collecting work related activity from your company's existing productivity platforms so if any work was performed on any client, no matter how small, we capture it. In fact this is how a lot of billable time is usually lost using manual timesheets because employees cannot remember every email or comment or file edit they performed during the week when they fill in their timesheets - but we do.
No, Tribes.AI does not track employee work activity that happens in desktop only applications such as the Adobe suite of tools or macOS office applications because we feel the required desktop tracking software would be too invasive and potentially capture private employee events which we try to avoid at all costs. However, the files that are being worked on offline are usually saved online somewhere and we can capture the related download and upload events.
Tribes.AI automatically calculates time spent at the most granular event level and then lets you aggregate the data back up at any level of granularity you choose - by employee, team, client, industry, etc - using our standardised dimensions but also your own taxonomy. When we collect your team's work related activity from your company's existing productivity platforms we also import your existing naming conventions such as team names, client names, project names, etc and you can use these as dimensions in your reports and combine them with any available metrics.
Tribes.AI automatically calculates time spent by collecting work related activity from your company's existing productivity platforms but we only use event metadata for this and never store any full text. In other words, we know when a work related activity happened and what kind of event it was, even what client it was potentially linked to but we don't know what the email or comment was about or what the content of a file is. See all our data privacy and security features.
No, Tribes.AI cannot read private employee emails nor do we track their activity on Facebook or any other social media platforms even if they use their work machines for this. Tribes.AI automatically calculates time spent by collecting work related activity from your company's existing productivity platforms via API integrations. In other words, we know what work related activities happened because they happened on work platforms, but if employees use their work computer to log into their private email account or do some browsing online we cannot see that, nor do we want to, as it happens outside of a work platform and is not work related. See all our data privacy and security features.
No, Tribes.AI does not require employees to install desktop applications that can track all their events including potentially private activity on work machines. We only collect relevant work related activity from your company's existing productivity platforms using API integrations, so there is no need for employees to install any potentially invasive desktop tracking software. See all our data privacy and security features.
No, Tribes.AI does not take any screenshots. We believe that proof of work is ultimately the employees' output which is why we link revenue to time spent to determine employee productivity not some subjective out-of-context screenshots that could easily violate employee privacy. See all our data privacy and security features.